Data subject privacy notice

Motion holds some or all of the following information on professionals who are active in the UK property development sector:

  • Title
  • Name
  • Company name
  • Company address
  • Business telephone number and/or mobile
  • Email address

This information has been obtained from you, your business team or publicly available sources, such as company websites. All data is encrypted and stored in accordance with the latest security measures.

The details are used to send communications by post and email in order to keep you updated with news about our company, people and projects. We believe the content of the communications will be relevant and of interest to you or your team.

Motion applies legitimate interests as the lawful basis for processing your personal data for postal mailings, and where permitted, for email communications, if consent has not previously been given. No profiling or automated decision making is carried out.

Your data will be held for as long as it is relevant for these communications to be sent to you in your role as a professional working in the development sector, or you ask for your details to be removed.

Postal and email communications are distributed by our contractors, with whom we have data processing/information security agreements. These agreements stipulate that data are:

  • handled in a secure manner
  • only used for the specified purpose
  • deleted once the mailing has been fulfilled

Your data is never shared with third parties unless we are required to do so by law.

If you wish to change your details or be removed from our records, please contact the Office Manager on 01483 531300, email info@motion.co.uk or write to us at: Motion, 84 North Street, Guildford, Surrey, GU1 4AU.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly amend any information found to be incorrect.

Information on how to raise a concern about the way your personal data is being handled can be found on the ICO website: https://ico.org.uk

Raising a complaint about how Motion handles your personal data

If you wish to make a complaint relating to how we process your personal data, you can do this in a number of ways, including:

  • By email: info@motion.co.uk
  • By post or in person: to The Operations Manager, Motion, 84 North Street, Guildford, Surrey, GU1 4AU
  • By phone: 01483 531300
  • Any other method you choose

Your complaint should include the information listed below:

  • Any evidence or supporting information we need to effectively investigate your complaint
  • Proof of ID to confirm your (data subject) identity
  • The type of authority you have if you are making the complaint on behalf of someone else

Please provide as much information as possible to enable us to investigate your complaint.

Your complaint will be acknowledged within 30 days, we will keep you informed of progress and fully explain the outcome of your complaint as soon as possible.